Administrative and Support Services Officer - Soweto

We are looking for an Administrative and Support Services Officer.
Missions:

• Provide comprehensive administrative support to managers, supervisors, and teams
• Coordinate and arrange all departmental functions and events as require
• Maintain training and continuous professional development records for the department
• Assist in the preparation of functional management reports
• Support the team in focusing on core outputs by managing administrative tasks
• Coordinate meeting logistics, including organizing facilities, setting the agenda, taking and distributing minutes, and assisting with presentation preparations
• Assist with travel arrangements for the team
• Maintain and track relevant functional deadlines, ensuring timely submission of all documentation.

Compliance, Governance, and Assurance:

• Ensure adherence to applicable processes, procedures, and statutory laws and regulations
• Conduct regular compliance audits and report any deviations
• Record, coordinate, and resolve remedial decisions with supervisors
• Uphold governance, policies, standards, and legal compliance within the function, fostering a culture of discipline.

Database Management:

• Capture and release requisitions and service entries in SAP
• Create requisitions for accommodation, travel, meals, visas, and permits, and forward invoices to accounts payable for payment
• Perform regular audits on management information systems
• Maintain a library database for reports, including monthly reports and other relevant documentation.