Titre du poste

Senior Executive Assistant - Accra

Description

Position : Senior Executive Assistant - Accra

We’re hiring a highly experienced Senior Executive Assistant who will operate as the principal’s right hand, managing complex schedules, multi-venture logistics, project delivery, and lifestyle needs with absolute discretion. This is a strategic, hands-on role requiring proven entertainment industry experience, excellent financial and project-management skills, and the confidence to represent the principal in high-level meetings.
Key Responsibilities

  • Executive & Diary Management: Own complex, multi-venture calendars (studio sessions, label meetings, film shoots, festivals, family commitments). Prioritise and optimise for impact.
  • Stakeholder Liaison: Act as primary contact for labels, artists, managers, producers, agents, brands and partners; prepare briefs and follow-ups; protect the principal’s time.
  • Project & Production Support: Manage timelines, vendors, and budgets for music releases, video shoots, film projects and festival programming. Coordinate cross-functional teams to meet deadlines.
  • Travel & Logistics: Plan and coordinate all travel (tours, festivals, shoots, markets), including visas, accommodation, ground transport and contingency planning for large parties.
  • Financial Administration: Track project and personal budgets, reconcile expenses, process invoices, maintain transparent records and produce monthly reports.
  • Content & Campaign Support: Coordinate with PR/marketing on campaign schedules, release plans and content logistics; help prepare materials for interviews and appearances.
  • Household & Lifestyle Management: Supervise household staff/driver, manage errands and personal appointments while maintaining confidentiality.
  • Representation & Proxy Attendance: Attend meetings, rehearsals, and industry events on behalf of the principal when required and ensure rigorous follow-up.
  • Team Leadership: Supervise junior assistants, contractors, and external agencies (PR, marketing, legal) as needed.
  • Crisis & Issue Management: Rapidly resolve last-minute schedule changes, travel disruptions, or urgent operational issues with calm and discretion.

Required profile for job ad : Senior Executive Assistant - Accra

Required Qualifications & Skills

  • 5+ years supporting C-level executives in music, entertainment, creative agencies, or high-profile personal support roles; experience with high-profile artists strongly preferred.
  • Demonstrable knowledge of music production/touring/licensing, A&R, film production, and live event logistics.
  • Advanced user of Google Workspace, MS Excel (budget modelling), Asana/Trello or equivalent PM tools; familiar with accounting/expense platforms.
  • Exceptional written and verbal communication, negotiation, and stakeholder-management skills.
  • Proven discretion with sensitive matters and a professional demeanour.
  • Highly organised, solution-focused, and comfortable with irregular hours and frequent travel.
  • Ability to work independently, take initiative and make decisions in fast-moving situations.
  • Educational background: a degree or equivalent experience in business, arts management, production, or related field is preferred.

Job criteria for job ad : Senior Executive Assistant - Accra

  • Job category :
    Management - Secretarial work, assistantship
  • Industries :
    Associative activities - Event, receptionist - Secretarial work - Social, public and human services
  • Employment type : Permanent contract
  • Region : Greater Accra
  • City : Accra
  • Remote work :
    Yes
  • Experience level : 2 to 5 years - 5 to 10 years - More than 10 years
  • Educational level : High school - Technical school - College - HND - Bachelor - Master - Doctorate
  • Spoken language :
    english > fluent
  • Number of Position(s) : 1
  • Salary expectations :
    GH₵ 8,000 - 10,000
  • Team management :
    No
  • Management
  • Administration
  • Team Leadership
  • Planning
  • Support
  • Leadership
  • Assistantship
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Type de poste
Temps plein
Lieu du poste
Accra, Ghana
Date de publication
3 décembre 2025
Valide jusqu’au
31 janvier 2026
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Poste : Senior Executive Assistant - Accra

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