Purchasing Assistant - Nairobi,Eastern,Coast, Western

We are seeking a detail-oriented Purchasing Assistant to join our team. Your primary responsibility will be to order supplies and equipment for our company's needs. This will involve researching new vendors, tracking deliveries, and maintaining accurate order records, including dates, invoices, and discounts. Familiarity with supply chain procedures and the ability to create and interpret cost analyses are essential for this role. Your goal will be to make cost-effective purchases while ensuring our inventory remains well-stocked. We would like to meet you if you have a keen eye for detail and a strong understanding of procurement processes. 
Responsibilities :

• Assist with managing the administrative process throughout the duration of the preparation of all documentation until the award of the contract.
• Prepare management information and statistical reports. 
• Receive the approved requisitions by the Director of the Office of Administration and process the appropriate documents and procedures for local or overseas purchases/Services/Contracts. 
• Check and classify the precedence of the requisition and process as priority setting of the material needed. 
• Process and appropriate documents and forms for issuing petty cash from the cashier. 
• Coordinate with requestors and make sure the right materials are needed. Find out the sample of material to be purchased if necessary.
• Provide purchased materials to the responsible receiving office and do all actions to complete the process. 
• Maintain appropriate records to ensure the procurement process, decision, and contractual agreement are accurately documented for accountability and audit purposes. 
• Perform other duties related to the field as assigned by the supervisor.