Titre du poste

Office Administrator - Nairobi

Description

Position : Office Administrator - Nairobi

We are looking for an Office Administrator.
Responsibilities :

  • Oversee the reception area, ensuring a professional and welcoming environment.
  • Oversee the management of incoming calls, emails, and visitor inquiries.
  • Coordinate meeting and conference room bookings and work events.
  • Maintain a well-organized and efficient front office.
  • Oversee developing and implementing policies, procedures, and systems related to business administration and logistics.
  • Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
  • Ensure a smooth and adequate flow of information within the firm to facilitate other business operations.
  • Monitor inventory of office supplies, implement efficiencies and controls in utilization, and place orders when necessary.
  • Keep track of quality, quantity, stock levels, delivery times, and efficiency of products and services, and manage service level agreements with administrative and logistics vendors.
  • Manage appointments and external meetings for the upper management.
  • Manage travel arrangements and accommodation for staff traveling within and out of the country for advocates and facilitate the processing of travel documentation.
  • Supervise handling and management of office correspondence (letters, packages etc.)
  • Lead and manage a team of administrative staff.

Required profile for job ad : Office Administrator - Nairobi

  • Bachelor's degree in Business Administration or a related field.
  • At least 5 years’ experience in business administration, management, or a similar role.
  • Proven experience developing and implementing process improvements.
  • Experience leading an Admin team of a professional service firm or a comparable organization.
  • Familiarity with financial and facilities management principles.
  • Excellent analytical and problem-solving skills.
  • Strong communication and interpersonal skills.
  • Attention to detail and accuracy.

Job criteria for job ad : Office Administrator - Nairobi

  • Job category : Legal
  • Industries : Services other
  • Employment type : Permanent contract
  • Region : Nairobi
  • City : Nairobi
  • Experience level : 5 to 10 years
  • Educational level : Bachelor
  • Number of Position(s) : 1
  • Incoming Calls
  • Administration
  • Documentation
  • Assistantship
Be cautious! Do not send money to a potential employer. Do not pay any money for a potential contract of employment or for pre-employment training.
Please report any irregularities by using the candidate contact form and selecting the subject "Report a job ad".
Type de poste
Temps plein
Lieu du poste
Nairobi, Kenya
Date de publication
22 janvier 2025
Valide jusqu’au
23 mars 2025
Close modal window