Human Resources Manager - Matana

We are looking for a Human Resources Manager.
Responsibilities:
1. Recruitment of Burundi Nationals:

• Develop and implement recruitment strategies to attract and hire Burundi nationals.
• Conduct job postings, interviews, and selection processes.
• Ensure compliance with local labor laws and regulations.
• Coordinate with hiring managers to identify staffing needs and develop job descriptions.
• Manage the onboarding process for new hires, including orientation and training.

2. Contract Compliance:

• Ensure all employment contracts and appointment letters comply with the Burundi Labor Code.
• Review and update employment contracts as necessary to maintain legal compliance.
• Provide guidance on labor laws and regulations to management and employees.

3. Contract Agreements with Suppliers and Contractors:

• Oversee contract agreements with suppliers and contractors.
• Ensure contracts are in compliance with Burundi laws and regulations.
• Negotiate terms and conditions of contracts to protect the company's interests.
• Monitor contract performance and address any issues that arise.

4. Leave Management:

• Administer leave policies and procedures, ensuring compliance with Burundi labor laws.
• Manage leave requests, approvals, and tracking.
• Maintain accurate records of employee leave and attendance.
• Provide support and guidance to employees regarding leave entitlements and usage.

5. Compliance:

• Ensure the company’s HR policies and practices comply with local, state, and federal regulations.
• Conduct regular audits to ensure compliance with all legal and regulatory requirements.
• Provide training and resources to staff to ensure understanding and adherence to compliance standards.
• Collaborate with legal counsel to address any compliance-related issues.

6. Office Management:

• Oversee the daily operations of the office, ensuring a smooth and efficient work environment.
• Manage office supplies and inventory, ensuring adequate stock levels.
• Coordinate maintenance and repair of office equipment and facilities.

7. Vendor Management:

• Manage relationships with vendors and service providers, ensuring timely delivery of goods and services.
• Negotiate contracts and agreements with vendors, ensuring cost-effective and quality service.

8. Travel Coordination:

• Arrange travel itineraries, accommodations, and transportation for employees and management.
• Ensure travel arrangements comply with company policies and budget.

9. Event Coordination:

• Plan and organize company events, meetings, and conferences.
• Coordinate logistics, including venue selection, catering, and transportation arrangements.

10. Record keeping:

• Maintain accurate and organized records of company documents, contracts, and other important information.
• Ensure compliance with data protection and confidentiality policies.

6. Additional Responsibilities:

• Develop and implement HR policies and procedures to support the company's objectives.
• Conduct performance evaluations and provide feedback to employees.
• Manage employee relations and address any workplace issues or conflicts.
• Ensure compliance with health and safety regulations.
• Oversee payroll and benefits administration.
• Facilitate training and development programs for employees.
• Maintain confidentiality and integrity in handling employee information.
• Provide administrative support to the management team, including scheduling meetings, managing calendars, and preparing documents.
• Handle correspondence, emails, and phone calls, ensuring prompt and professional communication.
• Assist with the preparation and submission of reports, presentations, and other documentation.