HR and Admin Officer - Dar Es Salaam

We are looking for a HR and Admin Officer.
Responsibilities :
Recruitment:

• Planning the recruitment cycle of such new requirements and implement them.
• Generate offer letters; contract letters for the selected candidates issue them.
• Collect documents from employees as per standard checklist

On boarding and Induction:

• Responsible for planning and ensuring systematic induction for all new employees of the designations.
• Ensure that induction plan is signed off and filed in the personal file of all employees.

Attendance and Leave management:

• Track the attendance of all staff day wise and generate report as per company requirement and communication.
• Track leave database, eligibility, availed and closing balances of leaves

Salary Processing / Payroll

• Provide payroll inputs such as attendance summary, leave summary, other deductions to payroll employee wise in specified format for processing payroll.

Employee data

• Maintain the complete data base of all employees
• Maintain and update the organograms for the company along with the master data of employees

Performance Management

• Perform Probation reviews with timelines and ensure outcomes are communicated formally.
• Prepare, perform and communicate annual / midyear appraisals, receive, verify the forms and share the consolidated outcome in specified formats.
• Ensure that contract renewals are done in a timely manner.

Employee Separation

• Ensure resignation letters are received for employees who intend to leave.
• Conduct exit interviews and share reports.
• Follow up for the clearance and ensure final settlement is done within standard agreed timeline.

Data Management

• Maintain the HR files such as employee personal files, recruitment file, PF related documents of all company employees

Employee Engagement

• Coordinate and manage a wide range of employee engagement activities on regular basis
• Organize and facilitate the monthly – quarterly – half yearly – yearly staffing reviews
• Organize and conduct the various functions during the onboarding of new joiners to ensure the orientation
• process is properly complete