Administrative Assistant (H/F) - Abidjan

We are looking for an Administrative Assistant (H/F)
Responsibilities:

• Assists with daily administrative duties and completes a broad variety of administrative tasks to assist Manager and operations requirement.
• Act as translator for interactions in spoken and written French and English, including official documentations, being able to convert material into another language while maintaining original meaning.
• Support Finance with petty cash management (if required) and collection of cheques and receipts.
• Arrange delivery of physical documents to various destinations as required
• Manage travel planning and assist with visa-related matters.
• Ensure Camp/Accommodation is maintained effectively (including food, supplies, housekeeping, utilities) if applicable.
• Update expense/ payment spreadsheet and ensure all payment vouchers are scanned and submitted to Finance department.
• Ensure travel bookings to/from site are actioned and co-ordinated with Office Administrator.
• Provide general support to visitors/ travellers (Assist with hotel and driver bookings) and act as the point of contact for internal and external clients.
• Update local timesheets and send it to HR / Office Admin by 18th of each month.
• Assist Project Manager with administration of staff rosters; with Daily Drill Reports and with Daily Revenue Report (if applicable).
• Where required, to assist the HR with employee relations development, personnel filing, contract signature, liaison, and any other matters.
• Assist HR with any immigration issues / visa processing.
• Prepare meeting minutes (if applicable).
• Assist with verbal and written language translation (if applicable).
• Photocopying, typing, binding, laminating and other general office duties.
• Support subsidiary company in Côte d’Ivoire.
• Performs other administrate duties as assigned.