Titre du poste

Admin Assistant


Position : Admin Assistant


  • To support managers, supervisors and teams with office administration (and procurement where required) duties
  • To render secretarial, document management and control services.

Minimum Requirements

  • Grade 12/Standard 10 (Essential/Minimum)
  • Certificate Secretarial (Recommended/Desirable).


  • 2-3 years Sound administration exposure (preferably within an industrial and/or mining environment) (Essential/Minimum) Operational.

Duties & Responsibilities:
Administration and Support Services

  • Arrange and coordinate all functions and events in relevant department, as required
  • Maintain departmental training and continuous professional development list/s
  • Assist with the preparation of the functional management reporting
  • Provide support to functional team to enable them to focus on core outputs
  • Coordinate meeting processes (organise facilities, assist in setting the agenda, take and distribute minutes and action list) and assist the team in the preparation for presentations where required
  • Assist team with travel arrangements
  • Maintain a list of all the relevant functional deadlines of deliverables and ensure all documentation are submitted on time.

Compliance, Governance and Assurance

  • Ensure compliance to applicable processes, procedures and applicable statutory laws and regulations
  • Conduct regular audits
  • Report deviations to supervisors and record, coordinate and resolve remedial decisions
  • Governance: Ensure the function adheres to governance, policies, standards, statutory and legal compliance. Ensure a culture of discipline.

Database Management

  • Capture and release requisitions and service entries in SAP
  • Create requisitions for accommodation, travel, meals, visas and permits on receipt of invoices and forward to accounts payable for payment
  • Perform regular audits on management information
  • Maintain library database for reports including month reports etc.

Required profile for job ad : Admin Assistant


  • Psychometric Assessment (Essential/Minimum)
  • Certificate of Fitness (Essential/Minimum)
  • English (Essential/Minimum)
  • Competence: MS Office Relevant Package (Essential/Minimum).

Job criteria for job ad : Admin Assistant

  • Job category : Accounting, controlling, finance
  • Industries : Advice, audit, accounting
  • Employment type : Permanent contract
  • Region : Gauteng
  • City :
  • Experience level : Less than 2 years
  • Educational level : High school
  • Number of Position(s) :
  • training
  • HR training
  • reporting
  • finance
  • administration
  • controlling
  • management reporting
  • documentation
  • assistantship
  • support
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Type de poste
Temps plein
Lieu du poste
Gauteng, Afrique du Sud
Date de publication
21 juin 2024
Valide jusqu’au
10 août 2024
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