Titre du poste

Admin and HR Officer - Garowe

Description

Position : Admin and HR Officer - Garowe

We are looking for an Admin and HR Officer.
Role Purpose
The Admin & HR Officer supports the effective implementation of Human Resources policies, procedures, and administrative operations at Horn Ridge Engineering & Consultancy. The role ensures compliance with company policies and applicable labor regulations, while promoting a safe, fair, and efficient work environment. This position requires a talented, self-driven professional who can supervise assigned staff, manage priorities, maintain accurate records, and deliver timely HR and administrative support in a busy environment.
Key Responsibilities:
Human Resources Operations

  • Support recruitment activities, including job advertisements, CV shortlisting, interview coordination, written exams, and candidate communication.
  • Maintain accurate and up-to-date HR records, employment contracts, personnel files, attendance records, and leave registers (hard and soft copies).
  • Coordinate onboarding and induction processes for new hires, including orientation schedules, document collection, and employee file setup.
  • Prepare and consolidate employee benefits, leave requests, attendance summaries, and payroll-related inputs in coordination with the Finance Department.
  • Ensure consistent implementation of and compliance with the HR Manual and applicable labour regulations.
  • Support performance appraisals, probation evaluations, and confirmation processes, ensuring proper documentation and record retention.
  • Draft and support the issuance of HR letters and correspondence, including appointment letters, confirmations, warnings, memos, and employment-related communications.
  • Maintain and update HR trackers and databases, including employee master lists, leave balance trackers, probation trackers, and contract expiry trackers.
  • Support staff training activities, including maintaining training attendance records, documenting training needs, and coordinating internal sessions.
  • Support disciplinary actions, grievances, and employee relations matters in line with the HR Manual, under the guidance of management.
  • Maintain accurate records of staff contracts, leave balances, attendance, and HR data, and support preparation of periodic HR reports for the Admin, HR & Supply Chain Department Manager.

Administration & Office Support

  • Manage general office administration, including office supplies, stationery, utilities, and coordination of facility maintenance.
  • Prepare, review, and maintain records for monthly operational billings and utilities, including electricity, water, internet, telephone, generator fuel, rent, and other recurring expenses.
  • Prepare and circulate internal communications, notices, memos, and administrative updates as required.
  • Handle incoming and outgoing correspondence, filing systems, document control, and record archiving.
  • Support logistics and coordination for meetings, trainings, workshops, and official events, including venue setup and attendance tracking.
  • Coordinate travel and accommodation arrangements for staff and management, including airline tickets, hotels, and local transportation, in line with company policy.
  • Support asset control activities, including maintaining asset registers, asset issuance records, and coordination of asset handovers and returns.
  • Support coordination of office security, cleaning services, and general office support staff.
  • Support procurement and supply chain teams with administrative documentation, approvals, and record-keeping as required.
  • Ensure proper organization and availability of administrative documents for audits, inspections, and management review.
  • Support preparation of periodic administrative reports and maintain proper records for management review and internal audits.

Employee Relations & Workplace Culture

  • Act as a first point of contact for employee queries, requests, and routine HR matters.
  • Support grievance handling, disciplinary actions, and conflict resolution processes in accordance with the HR Manual.
  • Promote a positive workplace culture through fair treatment, professionalism, respect, and inclusivity.
  • Support employee welfare initiatives and staff engagement activities as directed by management.

Required profile for job ad : Admin and HR Officer - Garowe

A talented, self-driven Admin & HR Supervisor with 3–5 years of progressive experience supporting HR operations and office administration in fast-paced, private-sector environments. Strong in recruitment coordination, onboarding, HR documentation, employee records management, leave and attendance tracking, and payroll inputs in collaboration with Finance. Skilled in issuing HR correspondence, maintaining HR trackers and databases, supporting performance and disciplinary processes, and serving as a reliable first point of contact for employee relations matters. Highly organized with strong integrity and confidentiality, proficient in MS Office (Excel, Word, Outlook), and committed to ensuring compliance with company policies and labor regulations while promoting a safe, fair, and efficient workplace.
Qualification & Requirements

  • Bachelor’s degree in human resource management, or Business Administration.
  • Minimum 3–5 years of progressive experience in HR and/or administration roles, preferably in construction, engineering, or other busy private-sector environments.
  • Proven experience maintaining HR records, preparing HR documents, supporting recruitment and onboarding, and coordinating payroll inputs, leave, and attendance
  • Strong knowledge of HR administration practices and HR operations (contracts, employee files, onboarding, attendance, leave, HR correspondence).
  • High level of integrity and ability to maintain confidentiality and handle sensitive information.
  • Proficiency in Microsoft Office (Excel, Word, Outlook) and HR trackers/databases.
  • Proactive, self-driven, and able to work with minimal supervision.
  • Proficiency in English is mandatory (written and spoken).

Job criteria for job ad : Admin and HR Officer - Garowe

  • Job category :
    HR, training - Management
  • Industries :
    Public buildings and works sector, construction - Real-estate, architecture, town planning
  • Employment type : Fixed-term contract
  • Region : International
  • City : Garowe
  • Experience level : 2 to 5 years
  • Educational level : High school - Technical school - College - HND - Bachelor
  • Spoken language :
    english > fluent
  • Number of Position(s) : 1
  • Salary expectations :
    KSh 120,000 - 150,000
  • Team management :
    Yes
  • Human Resource Management
  • Compliance
  • Training
  • Recruitment
  • Payroll
  • HR Administration
  • Management
  • HR Training
  • Business Administration
Be cautious! Do not send money to a potential employer. Do not pay any money for a potential contract of employment or for pre-employment training.
Please report any irregularities by using the candidate contact form and selecting the subject "Report a job ad".
Type de poste
Temps plein
Lieu du poste
Garowe , Kenya
Date de publication
3 février 2026
Valide jusqu’au
4 avril 2026
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Poste : Admin and HR Officer - Garowe

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