Titre du poste

Executive Assistant and Office Administrator (Aviation & Defence) - Bedfordview

Description

Position : Executive Assistant and Office Administrator (Aviation & Defence) - Bedfordview

A dynamic and fast-growing international company in the Aviation and Defence sector is seeking a highly organized and proactive Executive Assistant and Office Administrator (Aviation & Defence) to support its South African operations. This is an excellent opportunity to work in a professional, fast-paced environment where you will play a key role in ensuring smooth office operations, supporting leadership, and maintaining a polished front office presence
Duties and Responsibilities:

  • Manage and organize office operations and procedures, including filing systems, correspondence, and supplies
  • Schedule appointments, meetings, and conference calls; prepare meeting agendas and minutes
  • Handle incoming calls, emails, and other communications professionally and efficiently
  • Draft, format, and proofread business correspondence, reports, presentations, and documents
  • Maintain and update company databases, records, and filing systems (both electronic and paper-based)
  • Coordinate travel arrangements, visas, and accommodation for management and visiting staff
  • Support HR administration, including onboarding, leave tracking, and recordkeeping
  • Manage office supplies inventory and place orders when needed
  • Liaise with vendors, service providers, and landlords to ensure smooth operations
  • Assist in organizing internal and external events, workshops, and staff functions
  • Handle confidential information with integrity and discretion
  • Perform general administrative duties and ad-hoc tasks as assigned by management

Required profile for job ad : Executive Assistant and Office Administrator (Aviation & Defence) - Bedfordview

Minimum Requirements:

  • Own vehicle and valid licence
  • Diploma or Certificate in Office Administration, Business Administration, or Secretarial Studies
  • Minimum 2–4 years of experience in Office Administration / HR support and Secretarial roles
  • Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint)
  • Strong written and verbal communication skills
  • Excellent organizational and time-management skills
  • Professional demeanor with a positive attitude and strong work ethic
  • Ability to prioritize tasks and work under pressure in a fast-paced environment
  • High attention to detail and strong problem-solving skills
  • Familiarity with South African business protocols and compliance (advantageous)
  • Experience supporting senior executives or multiple departments
  • Knowledge of basic accounting or procurement processes
  • Ability to work independently with minimal supervision
  • Strong interpersonal skills and customer-service orientation

Job criteria for job ad : Executive Assistant and Office Administrator (Aviation & Defence) - Bedfordview

  • Job category :
    Secretarial work, assistantship - Services
  • Industries :
    Secretarial work - Services other
  • Employment type : Permanent contract
  • Region : Gauteng
  • City : Bedfordview
  • Experience level : 2 to 5 years - 5 to 10 years - More than 10 years
  • Educational level : High school - Technical school - College - HND - Bachelor - Master - Doctorate
  • Number of Position(s) : 1
  • Support
  • WORD
  • Administration
  • POWERPOINT
  • Assistantship
  • Incoming Calls
  • Business Correspondence
Be cautious! Do not send money to a potential employer. Do not pay any money for a potential contract of employment or for pre-employment training.
Please report any irregularities by using the candidate contact form and selecting the subject "Report a job ad".
Type de poste
Temps plein
Lieu du poste
Bedfordview, Afrique du Sud
Date de publication
1 juin 2025
Valide jusqu’au
1 juillet 2025
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Poste : Executive Assistant and Office Administrator (Aviation & Defence) - Bedfordview

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