Admin Assistant

PURPOSE:

• To support managers, supervisors and teams with office administration (and procurement where required) duties

• To render secretarial, document management and control services.

Minimum Requirements
QUALIFICATIONS:

• Grade 12/Standard 10 (Essential/Minimum)
• Certificate Secretarial (Recommended/Desirable).

EXPERIENCE:

• 2-3 years Sound administration exposure (preferably within an industrial and/or mining environment) (Essential/Minimum) Operational.

Duties & Responsibilities:
Administration and Support Services

• Arrange and coordinate all functions and events in relevant department, as required
• Maintain departmental training and continuous professional development list/s
• Assist with the preparation of the functional management reporting
• Provide support to functional team to enable them to focus on core outputs
• Coordinate meeting processes (organise facilities, assist in setting the agenda, take and distribute minutes and action list) and assist the team in the preparation for presentations where required
• Assist team with travel arrangements
• Maintain a list of all the relevant functional deadlines of deliverables and ensure all documentation are submitted on time.

Compliance, Governance and Assurance

• Ensure compliance to applicable processes, procedures and applicable statutory laws and regulations
• Conduct regular audits
• Report deviations to supervisors and record, coordinate and resolve remedial decisions
• Governance: Ensure the function adheres to governance, policies, standards, statutory and legal compliance. Ensure a culture of discipline.

Database Management

• Capture and release requisitions and service entries in SAP
• Create requisitions for accommodation, travel, meals, visas and permits on receipt of invoices and forward to accounts payable for payment
• Perform regular audits on management information
• Maintain library database for reports including month reports etc.