© 2024 Afrique Chronique
Titre du poste
Admin Assistant
Description
Position : Admin Assistant
PURPOSE:
- To support managers, supervisors and teams with office administration (and procurement where required) duties
- To render secretarial, document management and control services.
Minimum Requirements
QUALIFICATIONS:
- Grade 12/Standard 10 (Essential/Minimum)
- Certificate Secretarial (Recommended/Desirable).
EXPERIENCE:
- 2-3 years Sound administration exposure (preferably within an industrial and/or mining environment) (Essential/Minimum) Operational.
Duties & Responsibilities:
Administration and Support Services
- Arrange and coordinate all functions and events in relevant department, as required
- Maintain departmental training and continuous professional development list/s
- Assist with the preparation of the functional management reporting
- Provide support to functional team to enable them to focus on core outputs
- Coordinate meeting processes (organise facilities, assist in setting the agenda, take and distribute minutes and action list) and assist the team in the preparation for presentations where required
- Assist team with travel arrangements
- Maintain a list of all the relevant functional deadlines of deliverables and ensure all documentation are submitted on time.
Compliance, Governance and Assurance
- Ensure compliance to applicable processes, procedures and applicable statutory laws and regulations
- Conduct regular audits
- Report deviations to supervisors and record, coordinate and resolve remedial decisions
- Governance: Ensure the function adheres to governance, policies, standards, statutory and legal compliance. Ensure a culture of discipline.
Database Management
- Capture and release requisitions and service entries in SAP
- Create requisitions for accommodation, travel, meals, visas and permits on receipt of invoices and forward to accounts payable for payment
- Perform regular audits on management information
- Maintain library database for reports including month reports etc.
Required profile for job ad : Admin Assistant
REQUIREMENTS:
- Psychometric Assessment (Essential/Minimum)
- Certificate of Fitness (Essential/Minimum)
- English (Essential/Minimum)
- Competence: MS Office Relevant Package (Essential/Minimum).
Job criteria for job ad : Admin Assistant
- Job category : Accounting, controlling, finance
- Industries : Advice, audit, accounting
- Employment type : Permanent contract
- Region : Gauteng
-
City :
Gauteng - Experience level : Less than 2 years
- Educational level : High school
-
Number of Position(s) :
10
- training
- HR training
- reporting
- finance
- administration
- controlling
- management reporting
- documentation
- assistantship
- support
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Please report any irregularities by using the candidate contact form and selecting the subject "Report a job ad".
Please report any irregularities by using the candidate contact form and selecting the subject "Report a job ad".
Organisme employeur
Type de poste
Temps plein
Lieu du poste
Gauteng, Afrique du Sud
Date de publication
21 juin 2024
Valide jusqu’au
10 août 2024