Human Resource Manager - Ghanzi

We are looking for a Human Resource Manager.
Responsibilities :
Organisational Design

• Maintain the organisational structure for the site to ensure accuracy and alignment with operational requirements and with the payroll details.
• Propose ad hoc adjustments to the organisational structure to meet operational changes and forward them through the camp manager for approval.
• Reconcile the site organisational structure against actual staffing on a quarterly basis.
• Maintain the library of job profiles for the site.
• Screen each role profile received and makes necessary editions ensuring it is in line with the highest standards.

Talent Attraction and Management

• Manage the recruitment, selection and appointment process (with the exception of expats and managers) for the site, ensuring that the right person for the job is appointed.
• Ensure each employee signs his/her employment contract within the first two days of employment.
• Conduct the induction of all new employees ensuring they are provided with appropriate information and guidance regarding the broader Company and their specific functions.
• Ensure each employee signs a job profile.
• Analyse workforce information and productivity measures and work with site managers to implement the performance management and appraisal system.
• Analyse the results of the process and facilitate the implementation of interventions to improve performance results.
• Manage the succession planning process on the site. ▪ Oversee terminations and exits according to policy guidelines.

Talent Development

• Identify specific employment and development issues from workforce trends and staff feedback mechanisms.
• Drive the implementation of training, mentoring and coaching programmes to address the identified need.
• Monitor and assess the impact of the training on individual and site performance.

Workforce Modernisation

• Act as an advocate of change and modernisation in support of Business and HR strategies.
• Identify and implement workforce modernisation opportunities (including identification of new ways of working, role redesign and improved performance measurement systems) that support effective and efficient operations.

HR Practice Management

• Champion best practice human resource management.
• Influence key business decisions to ensure the effective management of staff through the fair, efficient and pragmatic application of best practice. This will include the training and coaching of managers in HR policy and practice and the monitoring and development of best practice to embrace diversity in the workforce.
• Support the collection of HR metrics and measurement for the Business across a HR lifecycle.

Employee Relations

• Lead management in employee relations and conflict resolution.
• Manage and monitor conduct/misconduct, disciplinaries and grievances on the site.
• Advise managers on complex employee relations issues.
• Support the Business with employee and industrial relations by having knowledge of country-specific legislative requirements, an understanding of impact on the organisation and developing a relationship with the Department of Labour, unions, regulatory bodies and the community.
• Encourage groups and individuals to work collaboratively by focusing on the common purpose of the team. 

Coaching

• Advise, coach and support managers on the wide range of staff leadership activities, ranging from the design, implementation and leadership of change programmes, to the management of individual cases, in order to ensure that all staff are managed efficiently and effectively and in accordance with organisational practice.
• Enhance leadership capability through workforce models and development of people management skills.
• Support managers in fostering a supportive culture through appropriate initiatives.
• Equip site managers with appropriate tools and knowledge to effectively manage their teams in alignment with their short term and long-term organisational plans.

Administration and Reporting

• Compile and submit management and statutory reports relating to human resource management on the site.
• Monitor and address legal compliance issues to ensure that the organisation complies with local laws including rigorously managing expatriate compliance with immigration requirements.

Payroll Administration

• Manage new engagement and exit documentation and submit it to Head Office.
• Administer and file employee/payroll records, ensuring compliance with regulatory requirements associated with such documentation.
• Check time-keeping records for compliance with established standards.
• Maintain and file time and attendance records.
• Check, calculate and capture all manual attendance registers.
• Notify Head Office of changes in pay and tax status and miscellaneous changes.
• Capture all time and attendance and personnel transactions such as new hires, terminations, leaves of absence, benefits deductions, garnishee orders, etc.
• Distribute the payslips and payrolls.
• Answer payroll related queries from employees in accordance with associated performance standards.
• Request the recall of salaries in the case of employee deaths or error and ensure that these salaries are paid to the correct beneficiaries.
• Check the leave calculations. 2.10. Professional and Technical Expertise
• Provide HR expertise in cross-functional department meetings and with colleagues and external stakeholders to enable relevant decision-making.
• Participate in external forums to acquire more technical expertise, benchmark, and build understanding of market trends, new methodologies and leading edge technology.

Effective Teamwork and Self-Management

• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self-development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Manage colleagues’ expectations and communicate appropriately. ▪ Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.