Titre du poste

Executive Assistant (Executive Implementer & Task Manager) - Harare

Description

Position : Executive Assistant (Executive Implementer & Task Manager) - Harare

Kubatana Online is seeking a high-performance Executive Assistant to support a US-based CEO who operates across the dental industry, executive coaching, business consulting, and major conference events. This position demands operational discipline, strong execution capability, and excellent communication skills to ensure the CEO operates at maximum effectiveness.
The selected candidate will work on-site from our Belgravia offices and will act as the operational anchor - ensuring clarity, organisation, and high-level support in a fast-paced, idea-driven environment.
Key Responsibilities
Task & Project Management

  • Translate the CEO’s ideas, notes, voice messages, and priorities into clear action steps.
  • Manage all tasks through to completion with strong follow-through.
  • Track deadlines, deliverables, and workflows daily.
  • Create structure, order, and predictability across all projects.

Email & Communication Management

  • Maintain a clean, organised, and prioritised inbox.
  • Draft replies, categorise messages, and escalate key updates.
  • Summarise what requires the CEO’s attention.
  • Ensure communication remains polished, timely, and professional.

Executive Support & Accountability

  • Manage calendars, meetings, and upcoming commitments.
  • Provide reminders, preparation briefs, and follow-ups.
  • Support punctuality, readiness, and consistent execution.
  • Reinforce a reputation for reliability and operational excellence.

Technology & Systems Support

  • Manage logins, tools, productivity systems, and simple automations.
  • Set up calendar flows, integrations, and workflows.
  • Troubleshoot minor tech issues with speed and accuracy.
  • Recommend tools and processes that improve efficiency.

Team & Stakeholder Coordination

  • Serve as the communication bridge between the CEO and internal teams.
  • Support scheduling, follow-up, and project alignment.
  • Ensure teams receive information and assets needed to progress.
  • Update the CEO on progress, blockers, and next steps.

Required profile for job ad : Executive Assistant (Executive Implementer & Task Manager) - Harare

Required Skills & Attributes

  • Strong organisational capabilities and attention to detail.
  • Excellent written and verbal communication skills.
  • High follow-through and ability to manage multiple priorities.
  • Tech-savvy with fast learning ability (Google Workspace, Office, CRMs).
  • Calm, solutions-first mindset and strong judgement.
  • Reliable, professional, and able to maintain full confidentiality.
  • Proactive problem solver who anticipates needs.
  • Self-motivated and able to work with minimal supervision.

Minimum Requirements

  • Experience as an Executive Assistant, Virtual Assistant, or Operations Coordinator.
  • Strong command of English.
  • Ability to work consistently in US Eastern Time Zone hours (15:00–23:00 Zim Time).
  • Must work from our Belgravia office Monday to Friday.
  • Strong technical proficiency with digital tools.
  • Commitment to long-term growth and professional development.

What We Offer

  • Competitive salary aligned with experience.
  • Night Travel Allowance.
  • A supportive, professional working environment.
  • Comprehensive onboarding and ongoing support from the Kubatana Online team.
  • Exposure to an innovative US-based CEO and multiple business sectors.

Job criteria for job ad : Executive Assistant (Executive Implementer & Task Manager) - Harare

  • Job category :
    Marketing, communication - Secretarial work, assistantship
  • Industries :
    Health, pharmacy, hospitals, medical equipment - Marketing, communication, media - Secretarial work
  • Employment type : Permanent contract
  • Region : Harare
  • City : Harare
  • Remote work :
    No
  • Experience level : 2 to 5 years
  • Educational level : Bachelor
  • Spoken language :
    english > fluent
  • Number of Position(s) : 1
  • Salary expectations :
    700 - 900 USD
  • Team management :
    No
  • • Executive Administration & Diary Management
  • • Task & Project Management
  • • Email & Inbox Management
  • • Strong Written & Verbal Communication
  • • High Attention to Detail
  • • Follow-Through & Deadline Discipline
  • • Organisation & Workflow Structuring
  • • Tech Proficiency
  • • Fast Learning & Adaptability
  • • Problem Solving & Initiative
  • • Stakeholder & Team Coordination
  • • Professionalism & Confidentiality
  • • Prioritisation & Time Management
  • • Ability to Work Under Pressure
  • • Solutions-First Mindset
  • • Strong Judgment & Decision Support
  • • Process-Driven and Highly Structured
  • Assistantship
  • Communication Management
  • Communication
  • Administration
  • Support
Be cautious! Do not send money to a potential employer. Do not pay any money for a potential contract of employment or for pre-employment training.
Please report any irregularities by using the candidate contact form and selecting the subject "Report a job ad".
Type de poste
Temps plein
Lieu du poste
Harare, Zimbabwe
Date de publication
28 novembre 2025
Valide jusqu’au
24 janvier 2026
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Poste : Executive Assistant (Executive Implementer & Task Manager) - Harare

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